We are looking for a talented, self-motivated individual to join our team as an Office Administrator/ Marketing Coordinator. The ideal candidate is an outgoing person who is extremely organized, excels with customer service, has experience with marketing and business development, and manages time well to schedule and complete tasks.

This is a 1.0 FTE position. It includes full benefits.

The Company

HKP Architects is an award-winning firm located in Mount Vernon, Washington, specializing in educational, civic, affordable housing, and residential design. Our focus and passion centers around sustainability and community. Established in 1952, HKP has grown from a small-town general practice to a regionally recognized and respected firm known for service, quality, and civic engagement. We are currently a talented group of seven, looking to grow at a steady pace. Our culture fosters growth, collaboration, and personal job satisfaction.

Responsibilities

As the Office Administrator you will be responsible for the day-to-day operations and logistics of HKP Architects and the building being “open for business.” This position is intended to be in-person, in-office. Duties may include, but are not limited to:

 • Reception tasks including answering office phone and greeting visitors

• Managing the scheduling of conference rooms in Outlook

• Managing office supplies and equipment

• Receiving, distributing, and sending mail daily; scanning and forwarding appropriate documents to bookkeeper

• Maintaining postage and mailing Supplies

• Managing janitorial services and supplies

• Maintaining annual membership registrations and software licenses

• Maintaining filing systems of the firm’s human resources, administration, and management systems

• Ordering certificates of insurance for projects

• Coordinating maintenance of the firm’s technical and materials library, including code books

• Organizing office events

• Tracking and reporting employee billable and non-billable hours, including holidays and Paid Time Off

• Tracking internal and project costs reimbursable to employees

• Tracking project reimbursable costs for invoicing

• Working with outside bookkeeper to monitor tasks such as processing payroll, reconciling accounts, generating annual and monthly financial reports, managing payables and generating invoices

• Coordinating with outside bookkeeper for invoicing from consultants, payments to consultants and vendors, and depositing payments from clients

• Working with bookkeeper to print checks, get partner signatures, and send

• Coordinating communications and invoicing with other building tenants and with building owner (HKP Properties) managing invoicing and payments for building utilities and maintenance services

• Creating and managing standardized forms and processes to facilitate efficient operations for the firm

• Overseeing organization of general office folders on the network

As the Marketing Coordinator, you will manage all aspects of marketing and branding, and support business development. Duties may include, but are not limited to:

• Maintaining HKP’s brand guide and all uses of the brand identity

• Supporting in the annual preparation of the strategic plan, and its alignment with marketing

• Leading the marketing calendar

• Leading website management

• Creating monthly blog posts and quarterly newsletters

• Creating social media content and managing all social accounts

• Managing the contact and mailing list(s)

• Managing the media contact list

• Assisting with Hubspot (or other CRM)

• Leading setting up business development opportunities

• Coordinating public relations campaigns

• Writing press releases

• Assisting in the hiring, scheduling, and execution of project and firm photography

• Managing online reviews – Yelp, Google, etc.

• Leading the development of Statement of Qualifications and interview materials

• Coordinating award applications

• Identifying and developing speaking engagement opportunities

• Coordinating community outreach and volunteer opportunities

Pay and Benefits

• Base Salary $53,600.00 (1.0 FTE), commensurate with experience

• Full medical, dental, and vision insurance

• Annual bonus based on net profit

• Matching 401K plan up to 3% annual salary

• Nine (9) paid holidays per year

• Fifteen (15) paid Personal Time Off days per year

• $500 continuing education annual stipend

Required Professional Skills

• Experience in providing support for marketing, finance, human resources, and facility operations

• Self-motivated and able to work independently with minimal direction

• Capable of managing multiple, complex schedules

• Ability to consistently meet deadlines

• Ability to quickly learn and utilize multiple technologies related to project management and business development/marketing

• Ability to pitch in and assist on any level of task when the work calls for it

• Writing skills

• Friendly, welcoming personality

• Open and honest communications

Required Technical Skills 

• Word

• Excel

• Powerpoint

• Quickbooks Online

• Adobe Acrobat

• Adobe Creative Cloud (InDesign, Photoshop and Illustrator specifically)

• Outlook

• Microsoft Teams

• Zoom

Beneficial Technical Skills

• Hubspot

• Harvest

• Smartsheet

Why Should You Apply?

• We have a unique firm with a passion for design, community, and sustainability

• You enjoy being around other creative people and working together as a team

• You want to utilize your unique skills to help a small company grow to its full potential

Interested?

Please e-mail a cover letter and resume to Julie Blazek and Brian Poppe at hkp@hkpa.com.

We are looking for a motivated and talented individual to join our team and become part of a special group of community-minded, engaged designers. You will have the opportunity to work directly with Partners on projects, in larger teams, and on all aspects of project design, development, and construction administration.

Typical Architectural Staff employee has 2-4 years of experience with a Bachelor’s or Master’s Degree in Architecture, with an interest in pursuing licensing.

Typical starting annual salary ranges from $53,000 - $58,000 + additional benefits, depending on experience, skill level, and ability to self-direct. Additional benefits include:

• Medical, Dental, and Vision insurance coverage

• 3 weeks paid PTO; which increases with tenure

• Matching 401-K Plan up to 3% of salary

• Annual Continuing Education Stipend

• Annual Paid Volunteer Hours

• Annual Technology Training

Responsibilities

Architectural Staff work directly with the Partners, Project Architects, and Project Managers to initiate, develop, and execute a wide variety of project types and scales, support marketing efforts, support office-wide initiatives, develop office procedure improvements, and help grow all aspects of HKP services. Other opportunities and responsibilities include:

• Work with project teams to produce necessary documents at all phases of design and construction administration.

• Conduct field surveys to confirm as-built conditions; convert into 3-D models.

• Attend client meetings for programming, design, and construction administration.

• Support projects with meeting minutes and follow-up assignments/tasks.

• Maintain project files, both electronically and physically.

• Support project teams during construction administration by attending site visits,

• producing minutes, reviewing submittals.

• Archive project files.

• Support development of proposals, award applications, and various other submittals.

• Required Professional Skills

• Experience with Design Phase and Contract Document sets, including

Specifications

• Experience with Construction Administration processes

• Experience with Code and Zoning requirements, and how to research them

• Experience with sustainable and universal design principles

• Comfort with presenting ideas to internal teams, clients, and contractors

• Able to quickly learn and utilize multiple technologies related to project documentation and marketing (renderings)

• Self-motivated and able to work independently with clear direction

• Able to work with other project staff in a positive, collaborative manner

• Open and honest communications

• Able to consistently meet deadlines and manage multiple, diverse, and complex tasks

• Ability to pitch in and assist on any level of task when the work calls for it

Required Technical Skills

• Revit (including ACC/BIM360)

• Adobe Creative Cloud (InDesign, Photoshop, and Illustrator specifically)

• Word

• Excel

• Beneficial Technical Skills

• Enscape, Rhino, Sketchup, and other modeling tools

• Bluebeam

• Smartsheet, Microsoft Project, and/or other Project Scheduling programs

• ProCore, E-Builder, and other Project Management platforms

• Adobe Acrobat

• Teams and Zoom

• Energy Modeling software

• Passive House training or certification

Why Should You Apply?

• You care about sustainability and community-oriented projects

• You want an opportunity to grow and develop a broad base of skills quickly

• You are interested in being an integral part of a growing and expanding practice

• You want to join a great group of designers and community-oriented individuals

• You have a desire to add your specific and unique skills to our team

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Interested?

Please e-mail a cover letter, resume, and link to your portfolio to info@hkpa.com.